Privacy Policy

1. Who Is Responsible for Your Data

Sailcation is operated by Mean CEO.

• Legal entity: Mean CEO
• Trade name: Mean CEO
• Registration number: 96682426
• VAT/tax number: NL005225131B76
• Public contact route: contact form

Sailcation is connected with Violetta Bonenkamp and Dirk-Jan Bonenkamp. Public contact is routed through the contact page rather than a public email address or phone number.

2. Personal Data We Collect

The contact form may ask for:

• name;
• email address;
• message topic;
• message content.

The form may also collect technical or routing fields such as UTM parameters and referrer information if they are present when the form is submitted.

The website may also process technical data such as IP address, browser data, device data, server logs, security logs, form-delivery data and spam-prevention signals through the website host, WordPress, Tally or related technical providers.

3. How We Collect Data

We collect data when you submit the Tally contact form, open the embedded form, use the direct Tally form link, send a correction or source suggestion, ask a guide question or contact Sailcation for media, partnership or resource reasons.

Do not send unnecessary sensitive information through the contact form. If your question depends on legal, tax, insurance, marina, safety or vessel-specific facts, keep the first message brief and location-specific.

4. Why We Use Personal Data

We use personal data to:

• respond to messages;
• route guide questions, checklist requests, corrections and source suggestions;
• review media or partnership messages;
• improve the Sailcation resource library;
• maintain website security and prevent abuse;
• understand how the website and forms are working;
• keep reasonable administration records where needed.

5. Legal Grounds

Depending on the situation, personal data may be processed because it is needed to respond to a request, based on a legitimate interest, based on consent, needed before entering into an agreement, needed to perform an agreement, or required by law.

Examples of legitimate interests include responding to direct requests, maintaining website security, reviewing correction suggestions, improving Sailcation resources and keeping reasonable business records.

6. Tools and Service Providers

The website may involve these tools or service providers:

• Tally, for the contact form and storage of submitted form responses;
• WordPress and website hosting providers, for site operation;
• email tools, for receiving and replying to messages;
• security, spam-prevention or CAPTCHA tools connected with the form;
• Google Search Console or similar search-performance tools, if connected.

These providers may process personal data only where needed for website operation, form handling, communication, security, search visibility, administration or legal duties.

7. Sharing Personal Data

We share personal data only where needed for website operation, form handling, communication, administration, legal duties, security, technical support or agreed follow-up.

Relevant data may be processed by website, form, hosting, email, security, bookkeeping, legal, tax or technical service providers where necessary.

We do not sell personal data.

8. Contact Form and Tally

The contact form is provided through Tally. When you view or submit the form, Tally may process form data, technical data, embedded-form data and spam-prevention signals needed to display the form and receive your message.

After submission, the contact page may show a confirmation page.

9. Retention

We keep personal data only as long as reasonably needed for the request, communication, administration, legal or tax duties, security, complaint handling or dispute handling.

If you submit a question or suggestion and no further relationship follows, the data is kept only as long as reasonably needed to handle the message and related follow-up.

10. Security

We use reasonable technical and organizational measures to protect personal data. No online form, email, website or embedded tool is completely risk-free, so users should avoid sending unnecessary sensitive information.

11. Your Privacy Rights

Under the GDPR/AVG, you may have the right to request access to your personal data, correction, deletion, restriction of processing, data portability or objection to certain processing. Where processing is based on consent, you may withdraw that consent.

To use these rights, contact Sailcation through the contact page. We may ask for information needed to identify you and handle the request properly.

12. Complaints

If you have a privacy question or complaint, contact Sailcation through the contact page first.

You may also contact the Dutch Data Protection Authority, Autoriteit Persoonsgegevens, if you believe your personal data has not been handled correctly.

13. Related Pages

Read the Cookie Policy for cookie and embedded-form technology information. Read the Terms and Conditions for general website use terms.

14. Changes to This Policy

Sailcation may update this Privacy Policy when the website, tools, service providers, legal requirements or scope change. The latest version will be published on this page.